Team Assistant (m/f/d) Eastern Europe & Central Asia

Helvetas 2-3y Junior Level  Bern, Bern, Schweiz 16 Mrz 2020

Job Description

Helvetas is an organisation specialised in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.

For our office in Bern we are currently looking for a

Team Assistant (m/f/d) Eastern Europe & Central Asia


The team assistant supports the Eastern Europe Unit and the Central Asia Programme Coordinator of Helvetas based in Bern and the projects and programmes in the region.

Main Tasks

Your main duty is to coordinate the Eastern Europe and Central Asia teamwork and to support the projects and programmes in the region. You arrange meetings, support the teams in all administrative matters and organize visitors stay as well as study tours. You are responsible for donors’ and consultancy contract administration and monitoring, including cost compliance. You also directly assist, and backstop projects and country programmes related to organisational and administrative issues, including also safety and security requirements. You support the team and the country programmes in acquisition and fundraising matters, including contributions to the writing, editing and accurate submittal of offers. To update our intranet/website of the responsible countries is also part of your portfolio, in coordination with the projects and country programmes.

Your Qualifications

  • A diploma as eidg. Kauffrau / Kaufmann (eidg. KV) or similar several years’ experience in an administrative environment, preferably even in a development cooperation organisation.
  • Fluent oral and written English language skills are mandatory, as well as good German and/or French knowledge
  • Any other languages e.g Russian, Serbo-Croat or Albanian would be a plus
  • In addition, you have excellent knowledge of the MS Office products in particular for editing documents and presentations and to be able to support other users in the application of the tools
  • You are serviceoriented, able to work independently and in teams
  • You remain calm also in hectic situations and you keep track of all duties and priorities
  • Excellent oral and written communication skills incl. intercultural competences are required.

Our Offer

We offer you attractive working conditions in a small team and a multicultural setting with workplace in Bern (close to the train station). We look forward to receiving your online application including motivation letter, CV, work certificates and diplomas by April 5, 2020. Please send your application via our online recruiting portal.

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